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Accounting Technician -- Albert Lea HRA

The Albert Lea Housing and Redevelopment Authority is accepting applications for the position of Accounting Technician. This position performs routine clerical, accounting, and administrative work in accounts payable, accounts receivable, payroll, and general administration. The technician will supervise office staff in the absence of the Executive Director.

The desired qualifications for this position are graduation from high school or GED equivalent with specialized course work in general office practices such as accounting, bookkeeping, data processing, and two (2) years of increasingly responsible related experience, or any equivalent combination of education and experience. Position requirements also include; computer literacy, the capability of handling stressful situations and sometimes difficult individuals, good oral and written communication skills, and the ability to understand and interpret written regulations.

The salary range for this position is $23.77 to $26.75 per hour.

Applicants should submit a cover letter and city application to Human Resources, 221 East Clark Street, Albert Lea, MN 56007 by February 28, 2020.


State Program Admin Director -- MN DEED

Job Class: State Program Admin Director

Working Title: Supervisor of Small Cities Development Program

Who May Apply: Open to all qualified job seekers

Date Posted: 01/31/2020

Closing Date: 02/13/2020

Hiring Agency/Seniority Unit: MN Department of Employment and Economic Development

Division/Unit: Business and Community Development/ Small Cities Development

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: Yes

Salary Range: $31.67 - $45.62 /hourly; $66,127 - $95,255 /annually

Classified Status: Classified

Connect 700 Program Eligible: Yes

Job Summary

To manage the Small Cities Development Unit, including program administration, staffing, budget development, compliance with state and federal law, assist management with legislative issues as needed, inter agency coordination, program development and implementation.

Job Duties:

Program administration and implementation, supervision of staff, interagency coordination, program reporting, assistance to the Executive Director of the Office of Community Finance, training.

Minimum Qualifications

A Bachelor's Degree or equivalent educational training degree coursework in public administration, community development, finance or other related field AND

Three (3) years advanced level professional work in the area of community or economic development AND

Two (2) years supervisory or lead work experience, directing staff in the area of community or economic development.AND

Ability to analyze and interpret federal regulations so that technical assistance can be given to grant applicants and staff. AND

Proficient in the use of personal computers, including word processing, data base management, and spreadsheet/Excel programs.AND

Ability to effectively organize and prioritize large multi-faceted workload and work within tightly defined program deadlines. AND

Communication skills sufficient to facilitate large groups, run meetings, develop concise and accurate program materials, give presentations. AND

Preferred Qualifications

Demonstrated work and knowledge of the Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development

Experience working and having knowledge of the HUD funded Community Development Block Grant program and the federal IDIS reporting system.

Understanding of state and federal grant process, forms and administration.

Demonstrated organization skills

Ability to lead, develop and engage staff.

Demonstrated skill in problem solving and decision making

Effective oral and written communication skills.

Grant management experience.

Experience working with local, state and federal units of government.

Program administration in the area of housing, community development or community finance (multiple program administration).

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license and record check will be conducted.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click "Apply" at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Sue Zeches at sue.zeches@state.mn.us or 651-259-7107.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at 651-259-7089 or Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.


Housing and Redevelopment Authority Administrator -- Bloomington HRA

Housing & Redevelopment Authority Administrator

 

STARTING WAGE RANGE: $108,309 to $126,352 Annually

2020 SALARY RANGE: $108,309 to $144,394 Annually

STATUS: Full-Time; Benefits-Eligible; Non-Union; Exempt position

APPLICATION DEADLINE: Sun. 02/16/20 11:59 PM Central Time

TO APPLY: Apply online at www.BloomingtonMN.gov/hr

The City of Bloomington is seeking an individual to lead and administer implementation of the Housing and

Redevelopment Authority's mission to increase housing opportunity for low and moderate income persons,

preserve the existing housing inventory and foster commercial, industrial and residential development and

redevelopment.

Minimum Qualifications

  • Bachelor's Degree in planning, housing, public administration, or closely related field.
  • Six years of experience in housing and redevelopment, including two years of managing housing
  • and redevelopment programs.
  • Four years responsible supervisory experience
  • Demonstrated knowledge of policies, regulations, and practices that impact a housing and redevelopment authority.
  • Demonstrated effective oral, written and graphic communication skills.
  • Desirable Qualifications
  • Work experience in residential and commercial area revitalization programs.
  • Government work experience in housing and redevelopment programs.
  • Work experience in development and promotion of neighborhood-based programs.
  • Additional supervisory experience

Apply: Apply online at www.BloomingtonMN.gov/hr.

The City of Bloomington is an AA/EEO Employer.

Sunday, February 16, 2020


Hearing Officer Services -- sCOTT COUNTY CDA

Find position description here. Application deadline is 2/07/2020 at  10:00am.

https://scottcda.org/resource/open-bids-rfps/


Manager of HCV Special Applications -- Minneapolis PHA

The primary purpose of this position is to supervise an assigned team of HCV staff, ensuring that MPHA meets the HUD requirements and local regulations when assisting participants and owners. The incumbent oversees the Authority’s Special Allocations programs, including Project Based, Moderate Rehabilitation, Single Room Moderate Rehabilitation, Tenant Based Vouchers, and other special initiatives as a Moving-To-Work Housing Authority.   

All activities must support the Minneapolis Public Housing Authority’s (“MPHA” or “Agency”) mission, vision and values.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.

  • Supervises the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training staff and investing in their professional development, acting on employee problems, and recommending and implementing discipline.
  • Plans, organizes, and supervises the work team in participant and owner interaction, assisting in such areas as briefing and voucher issuance, request for tenancy approvals and affordability determinations, rent reasonableness determinations and lease-ups, income verifications and annual re-exams, hearings and terminations, and other technical program functions. Provides day-to-day leadership to the work team to ensure a high performance, customer service-oriented work environment. 
  • Responds to staff inquiries and provides guidance and direction regarding the application of regulations, policies, and procedures.
  • Participates in the development and implementation of department policies, procedures, work processes, forms, and checklists, including revisions to the HCV Operating Procedures, Owner Manuals, and Participant Handbook.
  • Analyzes and applies HUD’s Code of Federal Regulations and Public and Indian Housing notices ensuring that staff, families, and owners understand and comply with the rules; that the interests of program participants are served; and that the Authority is protected.
  • Administers the selection of Project Based proposals and the execution and renewal process of Project Based, MOD Rehab, and SRO HAP Contracts, including analysis of contract rent increase requests from owners and document preparation for HUD approval.
  • Manages relationships with developers, management companies, and external stakeholders as it pertains to Project Based Vouchers (PBV) and sponsor-based projects, including implementation of innovative and efficient means of facilitating vouchers and subsidies administered by MPHA.
  • Conducts contract and regulatory education sessions with owners and managers so that they understand the complexity and the necessity of the regulations that affect them.
  • Responds to escalating participant, owner, and neighborhood concerns, complaints, and issues.
  • Assists staff and works with the Legal staff to conduct investigations and hearings on owner and participant program violations, including fraud and criminal behavior.
  • Plans for and assists in carrying out activities of “uncovered” caseloads resulting from employee vacancies, ensuring regulations, policies, and processing deadlines are met to avoid adverse actions for participants or the Authority.
  • Maintains logs, records, and files associated with project-based contracts and other assigned responsibilities.
  • Prepares statistical, status, and productivity reports to support program analysis.
  • Attends city, county, and other community meetings for various programs and issues.
  • Performs other related duties as assigned.

Education and/or Experience

Bachelor’s Degree in business administration, public administration, or related field and a minimum of three (3) years of experience in the administration of affordable housing and the Section 8 Housing Choice Voucher program, including a minimum of one (1) year in a supervisory capacity. An equivalent combination of education and experience may be considered.

Must possess or have the ability to obtain an HCV Program Management Certification upon employment.

Some positions may require possession of a valid driver’s license. Those positions may also require use of a personal vehicle and evidence of individual automobile insurance coverage, or the ability to be insurable under the Authority’s automobile insurance plan at the standard rate. Must pass a criminal history background check.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment requires a demonstrated ability to interact effectively with persons from diverse economic, social, and ethnic backgrounds, including new immigrants, limited English language proficiency clients, and clients with a variety of mental health issues and other disabilities.

Office environment. The noise level in the work environment is usually moderate.

Application Deadline is Thursday, February 13, 2020


Executive Director -- Minnesota Housing

Salary Range: $85,000 to $105,000

Nestled in the heart of the Lakes Country is the City of Brainerd, Minnesota. Brainerd is one of the

largest cities in central Minnesota and is home to 13,732 residents who enjoy all this City has to

offer.


Qualifications for the position include a bachelor’s degree in business, real estate, public

administration, or related field, and demonstrated experience in housing management, community

development, public administration or a closely related field. Possess the National Development

Council (NDC) Housing Development Finance Professional (HDFP) Certification within four years

of employment. Desired qualifications include Public Housing Manager (PHM) Certification and

Housing Choice Voucher (HCV) Specialist Certification.


The position profile is available at: https://www.ddahumanresources.com/active-searches.

To apply, go to https://daviddrown.hiringplatform.com/35227-city-of-brainerd-hra-executive-

director/123842-application-form/en and complete the process by February 3, 2020.


Finalists will be selected on February 6, 2020 and final interviews are scheduled for February 26, 2020.


Please direct questions to Gary Weiers at gary@daviddrown.com or 612-920-3320 x109.

Reporting Analyst -- Minnesota Housing

Minnesota Housing is hiring!  We’re a mission-focused agency looking for a candidate with data analysis experience and strong analytical and problem-solving skills to join our Single Family team. 

In this role, you’ll be responsible for developing reports, providing data analysis, and presenting the information that guides decision-making.  You will need to analyze data, combine data from multiple sources, identify patterns and key drivers of program performance, and isolate underlying trends.  If your strength is analyzing data and presenting your findings, then this will be a great fit for you.

You will support $1 billion in home mortgage lending and other activities that assist low- and moderate-income households that face barriers to successful homeownership.

*This job was previously posted.  If you previously applied, you do not need to reapply.*


Essential Job Duties

·         Takes independent initiative to understand reporting objectives so that management goals are supported. 

·         Develops reports and queries that analyze current and emerging trends and present information to management to inform decision-making.

·         Performs recurring and ad hoc analytical requests.  Ensures timely and accurate completion.

·         Functions as the subject matter expert for business intelligence tools such as reporting applications and dashboards.

·         Completes special projects as assigned.

·         Collaborates and communicates effectively to ensure business needs and goals met.

·         Organizes and leads meetings as needed for assigned work/projects.

·         Focuses on innovation and continual improvement as relates to job responsibilities.


Minimum Qualifications

·         Bachelor’s degree in data science, business, economics, finance or other relevant field and a minimum of two years of experience working with large volumes of data and building advanced queries; or no degree and three years of related experience in the above referenced areas.

·         Advanced skills in Microsoft Office applications, specifically MS Excel.

·         Experience in analytical tools and/or other statistical software products.

·         Advanced analytical and problem solving skills.

·         Demonstrated collaboration and leadership skills to drive the work and ensure that customer expectations are met.

·         Good human relations skills and ability to maintain effective working relationships with customers (business unit staff, research and information technology staff, and external customers).

 

Preferred Qualifications

·         Experience in housing, mortgage, or real estate industries desired.

·         Master’s degree and five or more years of research analysis experience working with large volumes of data and building advanced queries.

 

Annual Salary Range

$52,367 - $77,047


Additional Requirements

This position requires successful completion of the following:

·         Reference Checks.

·         Job-related Background Checks.

 

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers, and small tools. A certain amount of walking and standing is often necessary in carrying out job duties. 

 

To Apply:

External candidates should click here to apply or copy and paste this text into your browser:

https://careers.mn.gov/psp/hcm92apc/MNCAREERS/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&FOCUS=Applicant&SiteId=1001&JobOpeningId=35993&PostingSeq=1&languageCd=ENG

Internal candidates should go to Employee Self Service > Careers and search for Job ID 35993.

 

Why Choose Minnesota Housing?

Our culture consists of passionate, mission-driven employees focused on delivering the best programs possible to help Minnesotans access safe, affordable housing. We invest in our employees’ futures by providing a variety of professional development opportunities. We’re committed to providing employees with work-life balance by offering many work schedule options, flexible schedules and limited overtime. That’s why our average employee tenure is 11 years. 

At Minnesota Housing, we know that affordable housing is an essential part of Minnesota’s infrastructure. When you work here, you’re helping to build stronger communities. We also have a national reputation as one of the finest housing finance agencies in the country.

Our top notch benefits include extremely inexpensive health insurance for employees and dependents, generous vacation and sick leave plans, eleven holidays per year, and tuition assistance. We offer a defined benefit pension plan with a guaranteed, life-long benefit based on tenure plus pre-tax and ROTH options to supplement the pension.  For more information, visit our website at www.mnhousing.gov.

Affirmative Action/ Equal Opportunity Employer
This information can be made available in alternative formats to individuals with disabilities by calling (651) 259.3637 or (651) 282.2699 (TTY).

 

Application Deadline is Friday, January 17, 2020


Homeownership Housing Programs Manager-- Minnesota Housing

  • Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Homeownership Housing Programs Manager to lead the continuous improvement of our Community Lending Team programs, including the Rehabilitation Loan Program and Emergency & Accessibility Loan Program (RLP/ELP), Community Homeownership Impact Fund (Impact Fund), and the Disaster Recovery Loan Program! The RLP/ELP programs provide rehabilitation loans to the lowest income homeowners to ensure they are safe and habitable. The Impact Fund provides grants and loans for single family homeownership housing development. The Disaster Recovery Loan Program provides rehabilitation loans to homeowners impacted by disasters such as floods.

     

    The Homeownership Housing Programs Manager will accomplish this through program analysis and development of program policies and procedures to ensure that the programs continue to meet Agency strategic priorities and state statute and rule changes. The Homeownership Housing Programs Manager will work with other program managers to implement changes and also participate in day to day administration of the programs, including collaborating with external partners, working with other staff across the division and agency, and recruiting new external partners.

     

    Essential Job Duties

  •           Complete ongoing analysis of the programs and recommend changes to improve them.
  •           Ensure that program policies and goals meet Agency strategic priorities and state statutes and rules through recommending changes to the program to align with Agency strategic priorities and state statutes and rules.
  •           Lead the implementation of program changes.
  •           Provide training and technical assistance to program lenders.
  •           Conduct outreach and engagement to recruit new lenders.
  •           Collaborate with lenders to resolve issues as needed.

  • Minimum Qualifications

    • 3 years of program management experience related to affordable housing and/or community development. A Bachelor's degree in business administration, housing, policy, community development/planning, or a closely related field may substitute for one year of the experience requirement.
    • 3 years of program analysis and program development experience.
    • Ability to develop a thorough understanding of State policies and procedures.
    • Demonstrated excellent written and verbal communications skills.
    • Technical skills and proficiency in the Microsoft Office suite (Excel, Word, Powerpoint and Outlook).
    • Demonstrated organizational, time management, interpersonal skills and dependability.


    Preferred Qualifications

  •           Experience in or knowledge of Minnesota Housing's single family homeownership housing programs, including the programs above.
  •           Experience in administering single family owner-occupied rehabilitation or housing development programs.
  •           Commitment to and experience with diversity, inclusion and equity.
  •  

    Annual Salary Range

    $54,163 - $79,950

     

    Additional Requirements

    This position requires successful completion of the following:

  •           Reference Checks.
  •           Job related background checks. 

 

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers, and small tools. A certain amount of walking and standing is often necessary in carrying out job duties. 

 

To Apply:

External candidates should click here to apply or copy and paste this text into your browser: https://careers.mn.gov/psp/hcm92apc/MNCAREERS/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&FOCUS=Applicant&SiteId=1001&JobOpeningId=37847&PostingSeq=1&languageCd=ENG

Internal candidates should go to Employee Self Service > Careers and search for Job ID 37847

 

Why Choose Minnesota Housing?

Our culture consists of passionate, mission-driven employees focused on delivering the best programs possible to help Minnesotans access safe, affordable housing. We invest in our employees’ futures by providing a variety of professional development opportunities. We’re committed to providing employees with work-life balance by offering many work schedule options, flexible schedules and limited overtime. That’s why our average employee tenure is 11 years. 

 

At Minnesota Housing, we know that affordable housing is an essential part of Minnesota’s infrastructure. When you work here, you’re helping to build stronger communities. We also have a national reputation as one of the finest housing finance agencies in the country.

 

Our top notch benefits include extremely inexpensive health insurance for employees and dependents, generous vacation and sick leave plans, eleven holidays per year, and tuition assistance. We offer a defined benefit pension plan with a guaranteed, life-long benefit based on tenure plus pre-tax and ROTH options to supplement the pension.  For more information, visit our website at www.mnhousing.gov.

Affirmative Action/ Equal Opportunity Employer
This information can be made available in alternative formats to individuals with disabilities by calling (651) 259.3637 or (651) 282.2699 (TTY).

Application Deadline is 1/09/2020


mAINTENANCE MANAGER -- dAKOTA cOUNTY cda


DAKOTA COUNTY CDA
invites applications for the position of:
Maintenance Manager

An Equal Opportunity Employer

SALARY:

$75,000.00 - $90,000.00 Annually

HIRING RANGE: $75,000 - $90,000 (DOQ)

OPENING DATE: 12/05/19

CLOSING DATE: Continuous

 

LOCATION: Eagan, MN

HOURS PER WEEK: 40

 

JOB SUMMARY:

The Dakota County Community Development Agency (CDA) is seeking a dynamic leader to fill the role of Maintenance Manager on the Property Management team which oversees the management and maintenance of 2,900 units of affordable rental housing located throughout Dakota County, Minnesota. The Maintenance Manager supervises a team of 16 maintenance technicians that are assigned to work zones within the county. Maintenance Technicians process over 20,000 work orders annually. The team responds to after-hours emergency work order needs on an on-call rotation schedule. The Maintenance Manager is part of the senior management of the department which includes the Director of Property Management, Assistant Director of Property Management and a Program Manager.

Position: Full-time exempt position
Recruitment Type: This position is open until filled with first round of applications being evaluated on December 18, 2019.
Hiring Range: $75,000 - $90,000
Benefit Package includes: Medical, dental, vision, short-term and long-term disability, life insurance, retirement, 11 paid holidays and paid time off.  Vehicle and tools provided.
 
Job responsibilities include: supervision of maintenance staff; development and implementation of quality control standards and inspection programs to ensure efficiency and consistency of maintenance work; management of the preventative maintenance program; performing planning activities for all maintenance operations; interpreting rules and regulations and updating policies and procedures; technical analysis of work order data; overseeing compliance in contracting, inventory and purchasing activities; and assisting the Property Management Director with special projects as requested. A CDA vehicle and tools are provided.
 
The Dakota County CDA is a leader in affordable housing with a mission to improve the lives of Dakota County residents and enhance the economic vitality of communities through housing and community development. The CDA's housing portfolio consists of single-family homes, duplexes, fourplexes, townhomes, and apartment buildings serving individuals, families and seniors. For more information about the CDA, visit www.dakotacda.org.

 

EXAMPLES OF DUTIES:

Supervise and manage Maintenance Technicians (15) and Preventive Maintenance Technician (1).

  • Supervise overall staff functions and individual performance and productivity.
  • Train staff in department and agency procedures and policies.
  • Ensure adequate staff coverage; establish work schedules and assess and adjust staff workloads
  • Manage performance; plan for employee development, conduct performance evaluations, and grant merit increases or take disciplinary action, as appropriate.
  • Evaluate staffing levels and coordinate coverage during absences.
  • Conduct candidate interviews and make hiring recommendations.
  • Conduct staff meetings.
  • Review and revise job descriptions and performance standards with employee involvement.
  • Approve timesheets, mileage claims, leave requests, purchase orders and check requests for direct reports.
  • Ensure staff are competent and compliant with HUD and Agency regulations, policies and procedures.

Develop and implement quality control standards and inspection programs to ensure that maintenance work and services are being provided at a consistent level of quality and performance.

  • Develop work standards to assess whether work performed by maintenance staff (including turnovers) has been completed in a safe, timely, and satisfactory manner (e.g. develop standards to assess the method and quality of work, appropriate length of time to complete, etc.).
  • Develop methods and processes to perform quality control checks in order to ensure that work standards have been met; perform quality control inspections of a representational sample of completed work orders.
  • Identify quality control problems and determine appropriate follow-up (e.g. address specific training needs, performance problems, building systems problems, etc.) and make recommendations for corrective action.
  • Establish and maintain maintenance operational policies and procedures guides.

Manage the Preventive Maintenance Program and inspection efforts.

  • Analyze the effectiveness of the Preventive Maintenance Program and coordinate various inspection efforts to maximize use and application of information gathered.
  • Ensure the completion of HUD required REAC inspections for all public housing units.
  • Analyze inspection reports and make any needed recommendations for improvement as well as to ensure REAC scores of at least 85%.
  • Oversee the scheduling and inspection process with regard to preventive maintenance/inspections of all CDA owned properties, to ensure Housing Quality Standards (HQS) are met.
  • Responsible for all preventive maintenance record keeping processes.
  • Supervise the work of the Preventive Maintenance Technician to ensure accurate inspections and preventive maintenance work.

 Perform centralized planning and administrative activities for all maintenance operations.

  • Develop procedures for the completion and processing of work orders to ensure uniformity and accuracy of data, and document maintenance payroll/time charges, materials and contracts.
  • Prepare related support documents such as staffing analysis/plans, contract schedules, materials, and budgets requests.
  • Develop and implement fleet management plans and services.
  • Prepare short and long-range plans to ensure proactive maintenance efforts.
  • Establish and maintain maintenance plans and schedules for all CDA properties.
  • Develop or secure reports useful to the analysis of the work order process.
  • Analyze (statistical) data and identify areas of opportunity for individual and process improvements; implement or recommend actions as necessary.
  • Perform technical analysis, development and ongoing management of work order system; determine system capabilities and make recommendations for maximization of software capabilities.
  • Determine the capabilities of the current work order system and make recommendations for best utilization as a management analyst tool (e.g. determine types of data to be tracked and methods for extracting information).

Interpret, enforce, and evaluate rules and regulations and internal policies and procedures for the Maintenance team.

  • This includes, but is not limited to, HUD regulations and requirements, building codes. Fire Department regulations with regard to health and safety, OSHA, etc.
  • Provides technical support consisting of considering and recommending solutions that meet applicable codes and/or established technical standards for the Agency.
  • Works with staff to implement Agency policies and procedures, and changes in Agency and HUD regulations.
  • Requests for information or deficiency corrections are responded to within required timeframes.
  • Accountable for Maintenance required reports; Oversee accuracy and timeliness.
  • Ensure OSHA MSDS logs are updated and distributed as needed.
  • Ensures Maintenance staff are implementing policies uniformly.
  • Decides how and when to document the need for policy changes.
  • Develops and revises procedure manuals.
  • Ensures staff are trained to implement revisions.

Oversee compliance of contracting, inventory and purchasing activities. 

  • Review and analyze the procurement of general maintenance supplies/materials, equipment and services; develop and recommend process improvements.
  • Assess the effectiveness of outsourcing maintenance work and make appropriate recommendations.
  • Ensure that an up-to-date list of outstanding maintenance contracts is maintained, and that files are accurate and orderly.
  • Prepare cost benefit analyses; develop and maintain inventory control systems.
  • Ensure that Maintenance staff are following purchasing and budget procedures, review procedures with staff as necessary, so there are not audit findings in procurement activities.
  • Ensure that all procurement is done in accordance with federal and state regulations (e.g. Davis Bacon regulations) and CDA procurement policy.

Perform special projects as assigned.

  • Perform special projects as requested by the Director of Property Management.
  • Act as responsible authority for the department in the absence of the Director, Assistant Director and Program Manager, including department supervision.
  • Act as a resource to the Director of Property Management and provide advice, technical data or statistical reports as requested.
  • Assist the Director of Property Management with the annual budget preparation.
  • Provide technical advice to the Housing Development department on proposed plans and specs for CDA properties. Alert Housing Development staff of potential warranty issues on newly constructed buildings. Provide feedback regarding product selection.
  • Serve as representative on internal and external committees and attend meetings, informational sessions and workshops related to maintenance and affordable housing.

Act as a positive representative of the CDA.

  • Develop and maintain a good working relationship with CDA employees, vendors and contractors working with the CDA.
  • Develop and maintain good work relationships with officials from HUD, Dakota County, inspection contractors, etc.
  • Handle calls or meetings with irate parties in a professional manner to diffuse the issue/conflict.
  • Resolves disputes and mediated conflicts between staff/departments, contractors, and vendors
  • Explain repair needs and proposed method of repair, when requested by resident.
  • Abide by all CDA Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by the CDA.

 

TYPICAL QUALIFICATIONS:

Minimum Qualifications:

  • A combination of related education and/or experience to total 5 years.
  • Demonstrated thorough knowledge of maintenance work methods and processes, and knowledge of structural, mechanical, plumbing, heating and electrical systems.
  • Experience supervising and leading a team of employees.
  • Experience in contracting, inventory and purchasing activities.

 
Knowledge of:

  • Policy Development
  • Supervisory principals including interviewing, training and performance management techniques.
  • Contract administration.
  • Federal regulations for public housing administration.
  • Mathematics, basic accounting, budgeting and business statistics.
  • Strategic planning strategies to analyze statistical data, draw sound conclusions, and make valid recommendations.
  • Construction methods, procedures and materials/products.
  • Microsoft software (Outlook, Word, Excel), housing database software (Yardi) and the ability to create reports.
  • Housing inspection techniques, procedures and practices; knowledge of housing quality standards.
  • Building materials, residential structures, construction, repair, replacement and cost estimating.
  • Local, state and federal building codes.
  • Data Privacy Laws, Fair Housing Laws, and Davis-Bacon Labor Standards.

 
Ability to:

  • Effectively initiate work projects, develop procedures and make independent decisions.
  • Communicate effectively both orally and in writing.
  • Motivate employees, negotiate and resolve conflicts.
  • Coordinate details, organize and systemize procedures, prioritize work and maintain schedules.
  • Prepare clear and concise reports and memos.
  • Interpret laws, rules and regulations.
  • Respond to emergencies.
  • Interface with contractors, agencies and regulatory officials.
  • Prepare and present reports.
  • Communicate with coworkers, supervisors and the general public in a professional manner.

 

SUPPLEMENTAL INFORMATION:

Assigned tasks are generally carried out while seated at a desk in an office environment or in the field. Fieldwork includes conducting inspections of CDA owned or managed properties. During inspections a certain amount of physical dexterity is required which may require climbing ladders or entering attics, basements and other confined spaces.

Additionally, candidates must pass a criminal history check, driving check, and a physical examination prior to employment.


 

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.dakotacda.org

OUR OFFICE IS LOCATED AT:
1228 Town Centre Dr.
Eagan, MN 55123
651-675-4400



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555 Wabasha St. N

Suite 245

St. Paul, MN 55102

Phone: 651-925-4070

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